The Social Security and Tax Number System
Outline of the system
What is “My Number” system?
The “My Number” system enabling confirmation whether personal information held by multiple institutions refers to the same individual, is a social infrastructure that will enhance efficiency and transparency of social security and tax system, improve public convenience and realize a fairer and more just society.
Benefits from introduction of the system
Introduction of the My Number system enables simplified and efficient administrative procedures, information sharing of resident data across organizations and fine-tuned assistance provided to each resident.
Ota City office has been undertaking examinations and preparations to ensure smooth introduction of the system.
Notification of an individual number
An individual ID number (hereinafter, “My Number”) will be assigned to every resident who holds a resident record. And a “Notification Card” showing the individual number will be sent out by mail to those residents at the address appearing in the resident record beginning in October 2015.
Features of the “My Number” are as follow:
(1) It consists of 12 digits that are only numeric characters.
(2) One number will be assigned per person individually without overlapping.
Your individual number will serve you for your lifetime. Please take proper steps to protect it
Issuance of an Individual Number Card
An Individual Number Card will be issued to those who apply for one beginning in January 2016.
The Individual Number Card contains the cardholder’s name, address, date of birth, sex and portrait photo on the front face and his/her individual number noted on the back.
The Card will be issued to those who apply for one beginning in January 2016. Please apply with the application form attached to the “Notification Card” that will be mailed to you.
The Individual Number Card can be used as personal identification.
Please note that the Notification Card cannot be used as personal identification alone due to no portrait photo. You need to provide identity documents containing your portrait photo for personal identification.
The system in detail
For further details, please visit the following Social Security and Tax Number System’s website of the Cabinet Secretariat.
Inquiries regarding the Social Security and Tax Number System
【A call center established in the Cabinet Secretariat of the Cabinet Office】
Tel: 0570ー20ー0178 for inquiries in Japanese
Tel: 0570ー20ー0291 for inquiries in English
Hours: 9時30分 〜 17時30分 on weekdays (except Sat., Sun. and New Year holidays)
Introduction to the Specific Personal Information Protection Assessment
What is the Specific Personal Information Protection Assessment?
The Specific Personal Information Protection Assessment is equivalent to Privacy Impact Assessment that has already been adopted in many countries.
The administrative bodies, local governments and the like who keep or intend to keep specific personal information files declare that they strive to predict impact on individual’s rights and benefits including privacies, analyze the risks of developing situations such as leakage of the specific personal information, etc. and take appropriate measures to reduce such risks.
Purpose of the assessment
This assessment is one of the legislative protection measures provided in view of concerns raised by the introduction of the My Number system, aimed at preventing the impact on individual’s rights and benefits including privacies beforehand and ensuring citizen’s trust.
Implementing bodies of the assessment
(1) Head of national administrative organs
(2) Head of local government and other agencies
(3) Incorporated Administrative Agencies and the like
(4) Local Incorporated Administrative Agencies
(5) Japan Agency for Local Authority Information Systems established in April 1, 2014
(6) Private sectors that operate information cooperation using information provision network system
(The Mayor, the administrative units and Board of Education will implement the assessment in Ota City.)
For further details, please visit the following website of the Cabinet Secretariat.
Planning Division, Ota City Office, 5-13-14 Kamata, Ota-Ku